What do we do?
All the accounting processing, accounts payable, and payroll work for the Parishes in the Parish Accounting Scheme and various other related entities.
All parishes share one bank account so it is imperative that all deposits are made using the specially printed deposit books, which includes the Parish ID reference in the details that appear on our bank statements.
All parishes must use the standard forms for communicating with the Napier Admin Centre. These forms can be found under the forms tab at http://www.waiapu.com/resources/management-information/parish-accounting/forms
To assist us with the large volumes of transaction we process every month it is imperative that you are clear in your instructions to us.
For example if you are sending in a reimbursement request please be very clear who we are reimbursing (it’s not always the person completing the paperwork!) and include bank account details if possible.
Also if you would like an invoice paid from funds invested with the Waiapu Board please send through the invoice approved for payment in the normal manner and it will be funded from your normal Parish Cheque Account, and then send through a separate request for us to transfer funds from your investment to you Parish Cheque Account to cover the payment. They are two separate transactions and require two separate sets of paperwork.
11th - Start Processing bank statements and accounts payable for the month
16th – All payroll changes, timesheets must be received by Napier Admin Centre
18th - All Invoices for payment at 20th to be received by mid-day
19th – Payroll sent to bank, money available on the 20th
20th - 20th Creditors are paid
30th - Last Accounts Payable paid
2nd – Last bank statements for previous month are processed
4th – Parish to have sent copies of imprest bank statements for prior month to Napier Admin Centre
9th – All imprest bank statements processed
10th – Monthly financial reports for prior month issued to vestries
Contacts for Parish Accounting:
Robin Owen for all Parish Creditor Payments – phone 06 835- 2743 or email firstname.lastname@example.org
Lesley Thomas for all other Parish Queries,( Imprest Accounts, processing of deposits and bank statements – Phone 06 834-0370 or email email@example.com
Tracey O'Shaunghnessy for requesting fund transfers to or from the Waiapu Board Investment scheme or Parish Loan Scheme or if you have any issue with your Parish Financials. – Phone 06 833-9122 or email firstname.lastname@example.org
Presentation of how Parish Accounting Works: See attached PDF for a copy of the treasurers presentations recently held on Parish Accounting Manual Powerpoint - 2014